Lesson 5 – End of Buy
Paperwork
The lead buyer will process all of the necessary paperwork which includes:
1. Running two(2) copies each of the $ Analysis Display, Wholesale Books Purchased, Retail Books Purchased and Audit Trail (if requested)
2. Completing the Cash Control Sheet and securing the signature of the Bookstore Manager
3. Completing the Cash Reconciliation Sheet
4. Processing the necessary Bill of Lading
Appropriate copies are to be given to the bookstore manager and sent to MBS immediately in the postage-paid, lime green envelope.
Money
We do not store buyback money on ourselves, in our hotel rooms overnight, or in our cars during the daytime for any reason, for any amount of time, no matter what the circumstances. Period! Money is to be kept in a safe - one that we purchase if we have to. No exceptions! If a customer doesn't allow MBS to store a purchased safe and lock it within a secure area on school property (overnight and during the buyback), we do not do their buyback. No exceptions! Failure to heed these simple rules places the individual doing the buy and MBS funds at great unnecessary risk!
Storage
Proper storage of cartons of books is critical. Make sure that at the end of each day, the bookstore manager agrees with the number of MBS cartons stored at the store and initials the Daily Cash Control sheet.
Equipment
If you are using MBS equipment that was sent to the bookstore, make sure you arrive in ample time to set it up and check to make sure it is in working order. Any problems with the physical set up should be directed to MBS Hardware Support.
Shipping
Make sure the proper Bill of Lading is completed and the trucking company is called before you leave the store on the last day of the buy.
Expenses
Independent Contractors are paid a daily rate. Check with your Representatives if you have any questions on which expenses are reimbursable.